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Safeguarding Children & Child Protection

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The Donkey Field Pre-school will work with children, parents, and the community to ensure the rights and safety of children and to give them the very best start in life. Our Safeguarding Policy is based on the three key commitments of the Pre-school Learning Alliance Safeguarding Children Policy.






We will carry out the following procedures to ensure we meet the three key commitments of the Safeguarding Children Policy.


Key commitment 1

We are committed to building a 'culture of safety' in which children are protected from abuse and harm in all areas of our service delivery.


  • Our designated person (a member of staff) who co-ordinates child protection issues is Coral Lindsay and Maria Dewey

  • Our designated officer (a member of the management team) who oversees this work is Coral Lindsay (Manager)

  • We ensure all staff are trained to understand our safeguarding policies and procedures and that parents are made aware of them too.

  • All staff have an up-to-date knowledge of safeguarding issues, are alert to the signs and symptoms of abuse, and understand their professional duty to ensure safeguarding concerns are reported to the local authority children’s social work team or the West Sussex Safeguarding Children Board T: 0330 222 7799 email:

  • Accessing quickly and effectively any information regarding child protection through the Multi-Agency Safeguarding Hub (MASH) Contact Tel: 01403 229 900 Out of Hours T: 0330 222 6664 email:

  • All staff are confident to ask questions in relation to any safeguarding concerns and know not to just take things at face value but can be respectfully sceptical.

  • Adequate and appropriate staffing resources are provided to meet the needs of children.

  • Applicants for posts within the setting are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974.

  • Enhanced criminal records and barred lists checks and other suitability checks are carried out for staff and committee volunteers prior to their post being confirmed, to ensure that no disqualified person or unsuitable person works at the setting or has access to the children.

  • Where applications are rejected based on information disclosed, applicants have the right to know and to challenge incorrect information.

  • Enhanced criminal records and barred lists checks are carried out on anyone living or working on the premises.

  • Volunteers do not work unsupervised.

  • Information is recorded about staff qualifications, and the identity checks and vetting processes that have been completed including:

    • the criminal records disclosure reference number;

    • the date the disclosure was obtained; and

    • details of who obtained it.

  • All staff and volunteers are informed that they are expected to disclose any convictions, cautions, court orders or reprimands and warnings which may affect their suitability to work with children (whether received before or during their employment with us).

  • All staff and volunteers are required to notify us if anyone in their household (including family members, lodgers, partners etc.) has any relevant convictions, court orders, reprimands and warnings or has been barred from, or had registration refused or cancelled in relation to any childcare provision (see above questions) or have had orders made in relation to care of their children.

  • We notify the Disclosure and Barring Service of any person who is dismissed from our employment or resigns in circumstances that would otherwise have led to dismissal for reasons of a child protection concern.

  • No Child should leave unnoticed:

    • At all times 2 members of staff must attend to the door at home time.

    • If staff are unsure of who a parent is, please ask and request they lower their mask to reveal their face.

    • Parents to please wait until all children have left the building to ask questions

    • No child to return inside the setting if they have forgotten something, until ALL children have left.

    • If child require support or a staff member needs to leave the main room during home time practice, the door must be closed until all staff are present.

  • Procedures are in place to record the details of visitors to the setting.

  • Security steps are taken to ensure that we have control over who comes into the setting so that no unauthorised person has unsupervised access to the children.

  • Steps are taken to ensure children are not photographed or filmed on video for any other purpose than to record their development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child.

  • Any personal information is held securely and in line with data protection requirements and guidance from the ICO (Information Commissioners Office)

  • The designated person in the setting has responsibility for ensuring that there is an adequate e-safety policy in place.

  • We keep a written record of all complaints and concerns including details of how they were responded to.

  • We ensure that robust risk assessments are completed, that they are seen and signed by all relevant staff and that they are regularly reviewed and updated, in line with our health and safety policy.

  • The designated officer will support the designated person to undertake their role adequately and offer advice, guidance, supervision, and support.

  • The designated person will inform the designated officer at the first opportunity of every significant safeguarding concern; however this should not delay any referrals being made to the children’s social worker services, the LADO, Ofsted or Riddor.



Key commitment 2


We are committed to responding promptly and appropriately to all incidents, allegations or concerns of abuse that may occur and to work with statutory agencies in accordance with the procedures that are set down in 'What to do if you’re worried a child is being abused' (HMG 2015).


Responding to suspicions of abuse

  • We acknowledge that abuse of children can take different forms - physical, emotional, and sexual, as well as neglect.

  • When children are suffering from physical, sexual or emotional abuse, or experiencing neglect, this may be demonstrated through:

    • significant changes in their behaviour;

    • deterioration in their general well-being;

    • their comments which may give cause for concern, or the things they say (direct or indirect disclosure);

    • changes in their appearance, their behaviour, or their play;

    • unexplained bruising, marks or signs of possible abuse or neglect; and

    • any reason to suspect neglect or abuse outside the setting.

  • We consider factors affecting parental capacity and risk, such as social exclusion, domestic violence, parent’s drug, or alcohol abuse, mental or physical illness or parent’s learning disability.

  • We are aware of other factors that affect children’s vulnerability such as, abuse of disabled children; fabricated or induced illness; child abuse linked to beliefs in spirit possession; sexual exploitation of children, such as through internet abuse; and Female Genital Mutilation and radicalisation; that may affect, or may have affected, children and young people using our provision.

  • We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or organised abuse, through forced marriage or honour based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care, we may become aware of any of these factors affecting older children and young people who we may come into contact with.

  • Where we believe that a child in our care or that is known to us may be affected by any of these factors, we follow the procedures below for reporting child protection concerns and follow the LSCB procedures.

  • Where such evidence is apparent, the staff member the disclosure was made to, or the child's key person makes a dated record of the details of the concern and discusses what to do with the member of staff who is acting as the 'designated person'. The information is stored on the child's personal file. 

  • In the event that a staff member or volunteer is unhappy with the decision made of the designated person in relation to whether to make a safeguarding referral they must follow escalation procedures.

  • We refer concerns to the local authority children’s social care department and co-operate fully in any subsequent investigation. NB In some cases this may mean the police, or another agency identified by the Local Safeguarding Children Board.

  • We take care not to influence the outcome either through the way we speak to children or by asking questions of children.

  • We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include students or school children on work placement, young employees, or young parents. Where abuse is suspected we follow the procedure for reporting any other child protection concerns. The views of the young person will always be considered, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been, or to prevent harm to a child or adult. Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.

  • We have a whistle blowing policy in place.


Recording suspicions of abuse and disclosures

  • Where a child makes comments to a member of staff that give cause for concern (disclosure), or a member of staff observes signs or signals that give cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect; that member of staff:

    • listens to the child, offers reassurance and gives assurance that she or he will take action;

    • does not question the child;

    • makes a written record that forms an objective record of the observation or disclosure that includes: the date and time of the observation or the disclosure; the exact words spoken by the child as far as possible; the name of the person to whom the concern was reported, with the date and time; and the names of any other person present at the time.

  • These records are signed and dated and kept in the child's personal file, which is kept securely and confidentially.

  • The member of staff acting as the 'designated person' is informed of the issue at the earliest opportunity, and within 1 working day.

  • Where the Local Safeguarding Children Board stipulates the process for recording and sharing concerns, we include those procedures alongside this procedure and follow the steps set down by the Local Safeguarding Children Board.


Making a referral to the local authority children's social care team

  • The Pre-school Learning Alliance's publication Safeguarding Children contains procedures for making a referral to the local children's social care team, as well as a template form for recording concerns and making a referral.

  • We keep a copy of this document alongside the procedures for recording and reporting set down by our Local Safeguarding Children Board, which [we/I] follow where local procedures differ from those of the Pre-school Learning Alliance.


Escalation process

  • If we feel that a referral made has not been dealt with properly or that concerns are not being addressed or responded to, we will follow the LSCB escalation process.

  • We will ensure that staff are aware of how to escalate concerns.


Informing parents

  • Parents are normally the first point of contact. Concerns are discussed with parents to gain their view of events, unless it is felt that this may put the child in greater danger.

  • Parents are informed when we make a record of concerns in their child’s file and that we also make a note of any discussion we have with them regarding a concern.

  • If a suspicion of abuse warrants referral to social care, parents are informed at the same time that the referral will be made, except where the guidance of the Local Safeguarding Children Board does not allow this, for example, where it is believed that the child may be placed in greater danger.

  • This will usually be the case where the parent is the likely abuser.

  • If there is a possibility that advising a parent beforehand may place a child at greater risk the designated person should seek advice from children’s social work services, about whether or not to advise parents beforehand, and should record and follow the advice given.


Liaison with other agencies

  • We work within the Local Safeguarding Children Board guidelines.

  • The current version of 'What to do if you’re worried a child is being abused' available for parents and staff and all staff are familiar with what they need to do if they have concerns.

  • We have procedures for contacting the local authority regarding child protection issues, including maintaining a list of names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and children's social care to work well together.

  • We notify Ofsted of any incident or accident and any changes in our arrangements which may affect the well-being of children or where an allegation of abuse is made against a member of staff (whether the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.

  • Contact details for the local National Society for the Prevention of Cruelty to Children (NSPCC) are also kept.


Allegations against staff

  • We ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the setting, or anyone living or working on the premises occupied by the setting, which may include an allegation of abuse.

  • We respond to any inappropriate behaviour displayed by members of staff, volunteer or any other person living or working on the premises, which includes:

    • inappropriate sexual comments;

    • excessive one-to-one attention beyond the requirements of their usual role and responsibilities, or inappropriate sharing of images.

  • We follow the guidance of the Local Safeguarding Children Board when responding to any complaint that a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, has abused a child.

  • We ensure that all staff or volunteer know how to raise concerns about a member of staff or volunteer within the setting. We respond to any concerns raised by staff and volunteers who know how to escalate their concerns if they are not satisfied with my/our response.

  • We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident.

  • We refer any such complaint immediately to the Local Authority Designated Officer (LADO) to investigate: 01243 642962, 01243 642555, 01243 642315, 0330 222 3339.

  • We also report any such alleged incident to Ofsted, as well as what measures we have taken. We are aware that it is an offence not to do this.

  • We co-operate entirely with any investigation carried out by children’s social care in conjunction with the police.

  • Where the management team and children’s social care agree it is appropriate in the circumstances, the member of staff or volunteer will be suspended for the duration of the investigation. This is not an indication of admission that the alleged incident has taken place, but is to protect the staff, as well as children and families throughout the process.


Disciplinary action

Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, we will notify the Disclosure and Barring Service of relevant information, so that individuals who pose a threat to children and vulnerable groups can be identified and barred from working with these groups.


Key commitment 3


We are committed to promoting awareness of child abuse issues throughout our training and learning programmes for adults. We are also committed to empowering young children, through our early childhood curriculum, promoting their right to be strong, resilient, and listened to.



  • Training opportunities are sought for all adults involved in the setting to ensure that they are able to recognise the signs and signals of possible physical abuse, emotional abuse, sexual abuse, and neglect and that they are aware of the local authority guidelines for making referrals.

  • Staff to complete Safeguarding, Child Protection, Prevent training, and read and sign Keeping Children Safe in Education and Working Together to Safeguard Children.

  • Designated persons receive training in accordance with that recommended by the Local Safeguarding Children Board.

  • We ensure that all staff know the procedures for reporting and recording any concerns they may have about the provision.



  • The layout of the rooms allows for constant supervision. No child is left alone with staff or volunteers in a one-to-one situation without being visible to others.



  • We introduce key elements of keeping children safe into our programme to promote the personal, social and emotional development of all children, so that they may grow to be strong, resilient and listened to and so that they develop an understanding of why and how to keep safe.

  • We create within the setting a culture of value and respect for individuals, having positive regard for children's heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.

  • We ensure that this is carried out in a way that is developmentally appropriate for the children.



  • All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the Local Safeguarding Children Board.


Support to families

  • We believe in building trusting and supportive relationships with families, staff and volunteers.

  • We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of concerns, information sharing, monitoring of the child, and liaising at all times with the local children’s social care team.

  • We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.

  • We follow the Child Protection Plan as set by the child’s social care worker in relation to the setting's designated role and tasks in supporting that child and their family, subsequent to any investigation.

  • Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for the child in accordance with the Confidentiality and Client Access to Records procedure and only if appropriate under the guidance of the Local Safeguarding Children Board.



Legal framework


Primary legislation

  • Children Act (1989 s47)

  • Protection of Children Act (1999)

  • Data Protection Act (1998)

  • The Children Act (Every Child Matters) (2004) 

  • Safeguarding Vulnerable Groups Act (2006)

  • Childcare Act 2006

  • Working Together to Safeguard Children (2020)

  • Keeping Children Safe in Education (2020)

  • Prevent

  • Disclosing and Barring Service

  • Work in accordance to COVID-19 Regulation set by Government


Secondary legislation

  • Sexual Offences Act (2003)

  • Criminal Justice and Court Services Act (2000)

  • Equalities Act (2010)

  • Data Protection Act (1998) Non Statutory Guidance

  • Childcare (Disqualification) Regulations 2009

  • Children and Families Act 2014

  • Serious Crime Act 2015


Further guidance

  • Working Together to Safeguard Children (2020) 

  • What to do if you’re Worried a Child is Being Abused (DfE 2015))

  • Framework for the Assessment of Children in Need and their Families (DoH 2000)

  • The Common Assessment Framework for Children and Young People: A Guide for Practitioners (CWDC 2010)

  • Statutory guidance on making arrangements to safeguard and promote the welfare of children under section 11 of the Children Act 2004 (HMG 2007)

  • Information Sharing: Guidance for Practitioners providing Safeguarding Services (DfE 2015)

  • Disclosure and Barring Service:

  • Keeping Children Safe in Education (2020)


Other useful Pre-school Learning Alliance publications



Policy adopted by: The Donkey Field Pre-school

Policy adopted on: October 2015

Policy last reviewed: February 2023

Signed by Setting Manager

Signed by the Chairperson

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